Retool HR Portal

Learn how a leading Pan-African marketplace hired an Akveo Retool developer intending to create an HR Portal using Retool that could integrate seamlessly with internal and external data sources, provide region-specific customizations, and streamline HR processes.

Retool
Retool HR Portal

Industry overview

Company Overview

Company website

Our client is a leading e-commerce platform in Africa, serving millions of customers across the continent. The platform offers a wide range of products, including electronics, fashion, home goods, groceries, and services like food delivery, hotel booking, and airtime recharge. With a vision of becoming a top tech company focused on streamlining and optimizing internal and external processes, our client purchased Retool Enterprise Plan to automate operations across various departments. The HR department, in particular, needed an upgrade, as the existing application was not flexible enough to adapt to the rapidly changing local markets and legal requirements.

About the project

Challenges

  • The project required development, testing, and deployment within four months.
  • The HR portal required numerous workflows to manage various HR processes across a workforce of over 4,000 employees in 10 countries.
  • The new system must provide an elastic and highly customizable interface to accommodate regional variations, salary calculations, and local hiring practices.

Requirements

  • Develop the HR portal using Retool to exploit its low-code capabilities, ensuring rapid prototyping, development, and deployment.
  • Provide HR users with customization options, allowing them to adjust the interface based on regional needs and specific tasks.
  • Implement secure login and authentication using Okta to protect sensitive HR data.
Learn More About Retool Integrations
  • Design the Retool HR portal to be scalable, adding additional filters, users, or regions as the client's needs grow.

Key Deliverables

  • A comprehensive Retool HR portal built on Retool, tailored to the client’s unique needs.
  • A modern, intuitive user interface with customization options, providing a superior user experience for various HR roles.
  • Training materials and optional training sessions to ensure that HR managers and administrators can effectively use the portal from day one.
  • A period of post-launch support to address any immediate issues and ensure smooth adoption of the portal.
Main tool
Retool

Additional tools
Project Timeline
4 months
Element

Akveo’s team, who was working on the project

Dmitry Sitnik
Dmitry Sitnik
Head of Low-Code Department

Solution

Our Retool developer created a custom HR portal in four months. By working closely with the client’s HR department stakeholders and using an iterative, low-code approach, Akveo created a user-friendly, adaptable system without needing extensive business analysis, saving 100 hours on the project's budget. The portal now enables HR managers to manage employee data, oversee workflows, and tailor processes to local requirements, providing a powerful tool for the client's evolving HR needs.

Scope of work

Requirements Gathering and Prototyping

  • Engaged with stakeholders to gather requirements, collaborated directly to prototype application mockups within Retool, and integrated features into the prototypes, ensuring alignment with client expectations.

Core Functionality Development

  • Developed essential HR features, including:some text
    • Employee Profile Management: Create, view, and edit employee profiles with critical information.
    • Workflow Management: Set up workflows for hiring, onboarding, performance tracking, and offboarding.
    • Regional Customization: Added region-specific adjustments for salary calculations, hiring requirements, and compliance.
    • Reporting and Analytics: Enabled data export and analysis for HR metrics and workforce insights.

Data Integration and Synchronization

  • Integrated with Okta SSO, internal data sources to enable real-time synchronization of employee information and HR workflows.

Testing and Quality Assurance

  • Conducted comprehensive testing, including user acceptance testing (UAT), to validate the functionality and performance of the HR portal.

Post-Launch Support and Maintenance

  • Offered post-launch support to address any immediate issues and ensure the portal’s seamless adoption within the organization.

Technology Stack

Low-Code Platform: Retool (for rapid development and customization)

Programming Language: JavaScript (for custom components and data handling)

Database Integration: Connection to MariaDB

Security: Okta SSO for controlled user access

File Format for Reporting: CSV, Excel, or PDF (for exporting HR data)

Results

01

Enhanced Flexibility and Regional Adaptability

The new Retool HR portal allowed HR teams to quickly adjust settings and workflows to align with local market requirements, such as salary calculations and hiring processes

02

Increased Efficiency

The Retool platform enabled rapid development and deployment, achieving significant functionality within four months

03

Cost Savings

By using Akveo's low-code development services, the project saved time and budget while still meeting the client’s requirements

04

Scalability for Future Needs

The portal’s flexible design ensures that additional features or adjustments can be easily added as the client’s workforce grows and regional needs evolve

Quote

Take a look at the client’s feedback on
Clutch
and
Upwork

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