Off-road or highways, trucks operate in various conditions. Truck fleet managers know that to avoid possible breakdowns, the condition of vehicles must be monitored regularly. No matter how experienced they may be, even the most responsible drivers may not recognize on time the signals of an upcoming malfunction. Apart from the safe driving aspect, the maintenance of a vehicle stock has a direct influence on the bottom line of a business. According to the Truck Expert’s report, operating costs have grown around 3% to 4.6% in 2018 - the results partly associated with poorly-executed routine truck maintenance programs.
Preventive truck maintenance is a game-changer to any T&L company that operates under a tight budget. As the logistics industry has been affected by the second wave of the pandemic, and the optimization of costs remains a key priority for many fleets worldwide. At the same time, the adoption of a digital maintenance plan is an ambitious task in itself. However, be it a large fleet of heavy-duty vehicles or just a dozen Class 1 trucks, you want to minimize downtime, optimize efficiency, and control maintenance costs. The right technology in the right hands does just that.
The strategy
A modern cloud-based fleet management software functions as an analytical platform that allow tracking a fleet, its technical condition, and expenses. Accessible from a desktop computer or smartphone, such software provides greater visibility to businesses that want to build a solid maintenance strategy. Whatever happens on the road, fleet managers can promptly communicate maintenance issues and act proactively. Forewarned is forearmed, and in the case of driving large trucks, it makes much sense. Thanks to the strategic approach in continuous monitoring, the likelihood of breakdowns and unscheduled repairs is reduced. You contact service providers only when your vehicles need it.
It's ineffective to manage maintenance using spreadsheets or calendars. Fleet management software ensures that your maintenance practices will work like clockwork. But how can truck fleet managers lower maintenance costs? By predicting them. With scheduled maintenance in place, you can plan and execute repairs efficiently. A proper maintenance program provides a clear picture of what tools and technicians are needed at the exact moment. All these measures lead to increased productivity that ultimately translates into optimized costs. The development of a strong maintenance program follows the digitalization trend of the whole automotive sector. Nowadays, the choice boils down to picking up the right software.
Trucks vary in size and type, so do truck fleet maintenance plans. Broadly speaking, a proper maintenance program largely depends on truck types, so bear in mind the exact needs of your fleet and seasonality. With multiple fleet management solutions in the market, it may be challenging to make the right choice. Therefore, we invite you to visit the Fleet Management Software Comparison Table that includes a handpicked list of available software with features, reviews, and pricing options.
The solution
A proper truck fleet management solution includes a set of features for the logistics domain and maintains all data in a centralized database. The diagnostic module of such software consists of a vehicle diagnostic planner that allows fleet managers to schedule an oil change, filter replacement, engine examination or repair, etc. Fleet managers can determine the number of preventive maintenance tasks that will be tracked by parameters such as date, hours, miles, or fuel consumption. What's more, notifications are fully automated: check them on your smart phone's screen, in your email inbox, or within a detailed printed report.
The flexible maintenance program is based on the optimal intervals chosen for each parameter to track. Planning helps to create individual service programs for each vehicle in your fleet. This way, paired with responsible truck use, your fleet will be following the industry's trend towards cost-saving for years to come.
Do you develop truck fleet management software? If you need to design the front-end, we invite you to try an open-source design template for fleet management software. The template provides a striking visual foundation for truck management solutions, so you don't have to create the UI from scratch.
Final words
Each fleet is different, and there's no one-size-fits-all approach towards developing a maintenance program. At the same time, the adoption of an effective maintenance solution might be one of the best strategic decisions for your fleet. Within the automotive industry, companies investing in technology get the most ROI out of their investment, and it doesn't take ages to see direct results. Once up and running, a proper vehicle maintenance program improves uptime, controls spendings, and optimizes fleet efficiency. With the right data at hand, you can have a clear picture of maintenance activities to plan them in advance.
If not detected on schedule, even the smallest issues might ultimately lead to serious breakdowns. Surely, even state-of-the-art monitoring systems do not know how to carry out full-fledged diagnostics. But they can detect malfunctions in the electrics or the fuel system, remind whether you're running out of fuel or pay attention to the difference in tire pressure. In other words, provide additional control which translates into safety, improved bottom, and more happy customers.
Is your organization interested in adopting a convenient truck fleet management program? A good fit for small and medium-sized T&L companies, the Fleet Management Dashboard is a reliable frontend template for a fleet management solution of any complexity. Check out our UI fleet management template’s page and contact us.
Billing Automation for a SaaS Company with Low-Code
Our client needed a robust billing solution to manage hierarchical licenses, ensure compliance, and automate invoicing for streamlined operations.
The solution:
We developed a Retool-based application that supports multi-tiered licenses, automates invoicing workflows, and integrates seamlessly with CRM and accounting platforms to enhance financial data management.
The result:
- Achieved 100% adherence to licensing agreements, mitigating penalties.
- Automated invoicing and workflows reduced manual effort significantly.
- Dashboards and reports improved decision-making and operational visibility.
Retool Dashboards with HubSpot Integration
Our client needed a centralized tool to aggregate account and contact activity, improving visibility and decision-making for the sales team.
The solution
We built a Retool application integrated with HubSpot, QuickMail, and Clay.com. The app features dashboards for sorting, filtering, and detailed views of companies, contacts, and deals, along with real-time notifications and bidirectional data syncing.
The result
- MVP in 50 hours: Delivered a functional application in just 50 hours.
- Smarter decisions: Enabled data-driven insights for strategic planning.
- Streamlined operations: Reduced manual tasks with automation and real-time updates.
Lead Generation Tool to Reduce Manual Work
Our client, Afore Capital, a venture capital firm focused on pre-seed investments, aimed to automate their lead generation processes but struggled with existing out-of-the-box solutions. To tackle this challenge, they sought assistance from our team of Akveo Retool experts.
The scope of work
The client needed a tailored solution to log and track inbound deals effectively. They required an application that could facilitate the addition, viewing, and editing of company and founder information, ensuring data integrity and preventing duplicates. Additionally, Afore Capital aimed to integrate external tools like PhantomBuster and LinkedIn to streamline data collection.
The result
By developing a custom Retool application, we streamlined the lead generation process, significantly reducing manual data entry. The application enabled employees to manage inbound deals efficiently while automated workflows for email parsing, notifications, and dynamic reporting enhanced operational efficiency. This allowed Afore Capital's team to focus more on building relationships with potential founders rather than on administrative tasks.
Retool CMS Application for EdTech Startup
Our client, CutTime, a leading fine arts education management platform, needed a scalable CMS application to improve vendor product management and user experience.
The scope of work
We developed a Retool application that allows vendors to easily upload and manage product listings, handle inventory, and set shipping options. The challenge was to integrate the app with the client’s system, enabling smooth authentication and product management for program directors.
The result
Our solution streamlined product management, reducing manual work for vendors, and significantly improving operational efficiency.
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The scope of work
Our team developed a custom reconciliation tool designed specifically for the needs of high-volume transaction environments. It automated the processes and provided a comprehensive dashboard for monitoring discrepancies and anomalies in real-time.
The implementation of Retool significantly reduced manual effort, as well as fostered a more efficient and time-saving reconciliation process.
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A leading spirits and wine seller in Europe required the development of an internal mobile app for private client managers and administrators. The project was supposed to be done in 1,5 months. Considering urgency and the scope of work, our developers decided to use Retool for swift and effective development.
The scope of work
Our developers built a mobile application tailored to the needs of the company's sales force: with a comprehensive overview of client interactions, facilitated order processing, and enabled access to sales history and performance metrics. It was user-friendly, with real-time updates, seamlessly integrated with existing customer databases.
The result? Increase in productivity of the sales team and improved decision-making process. But most importantly, positive feedback from the customers themselves.
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The scope of work
Our experts ensured the client that all the requirements could be covered by Retool. And just in 40 hours a new software was launched. The tool had a flexible and easy-to-use interface with user authentication and an access management system panel – all the company needed. At the end, Retool was considered the main tool to replace the existing system.
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The scope of work
The project initially began as a proof of concept, but soon enough, with each new feature delivered, the company experienced increased engagement and value.
We developed a web tool that integrates seamlessly with Phantombuster for data extraction and LinkedIn for social outreach. Now, the company has a platform that elevates the efficiency of their lead generation activities and provides deep insights into potential client bases.
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Confronted with the need for more sophisticated internal tools, an owner of IP Licensing marketplace turned to Retool to utilize its administrative functions. The primary goal was to construct an advanced admin portal that could support complex, multi-layered processes efficiently.
The scope of work
Our client needed help with updating filters and tables for its internal platform. In just 30 hours we've been able to update and create about 6 pages. Following features were introduced: add complex filtering and search, delete records, styling application with custom CSS.
Together, we have increased performance on most heavy pages and fixed circular dependency issues.
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The scope of work
Determined to break through limitations, our team of developers turned Retool. We decided to craft an MVP Dashboard specifically for Google Cloud users. This wasn't just about bringing data into view; but about reshaping how teams interact with their cloud environment.
We designed a dashboard that turned complex cloud data into a clear, strategic asset thanks to comprehensive analytics, tailored metrics, and an intuitive interface, that Retool provides. As the results, an increase in operational efficiency, significant improvement in cost management and resource optimization.
Elevating CRM with Custom HubSpot Sales Dashboard
Our other client, a SaaS startup, that offers collaborative tools for design and engineering teams, was on a quest to supercharge their sales efforts. Traditional CRM systems were limited and not customizable enough. The company sought a solution that could tailor HubSpot to their workflow and analytics needs.
The scope of work
Charged with the task of going beyond standard CRM functions, our team turned to Retool. We wanted to redefine how sales teams interact with their CRM.
By integrating advanced analytics, custom metrics, and a user-friendly interface, our developers provided a solution that transformed data into a strategic asset.
In 40 hours, three informative dashboards were developed, containing the most sensitive data related to sales activities. These dashboards enable our customer to analyze sales and lead generation performance from a different perspective and establish the appropriate KPIs.
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Our client, a leading digital credential IT startup, needed a lot of internal processes to be optimized. But the experience with low-code tools wasn’t sufficient. That’s why the company decided to hire professionals. And our team of developers joined the project.
The scope of work
The client has a program that designs and prints custom badges for customers. The badges need to be “mail-merged” with a person’s info and turned into a PDF to print. But what is the best way to do it?
Our developers decided to use Retool as a core tool. Using custom components and JavaScript, we developed a program that reduced employees' time for designing, putting the data, verifying, and printing PDF badges in one application.
As a result, the new approach significantly reduces the time required by the internal team to organize all the necessary staff for the conference, including badge creation.
